How Can You Improve Document Management By Integrating Cloud-Based File Sharing And What You Need To Know About It?

 

Over the past few decades, cloud has gained immense popularity – courtesy of the increasing demand of data storage and rapid advancement of technology. Due to the latest developments, cloud is no longer a service that only large and medium enterprises can opt for. Instead, it has become accessible for businesses of all sizes. Nowadays, SMBs often rely on cloud based storage for keeping the business critical data safe and secure. It not only helps them save cut the cost of renting or buying physical storage but also enables them to secure all the data, in the best possible way.

Since file sharing, too, is an important task that almost every business has to perform, business owners prefer doing it via cloud. No matter whether it’s about sharing internal files or sending some documents to a client or a third party, doing it through the cloud is considered to be easy and fast. In fact, cloud based file sharing is considered to be an effective alternative for backup solutions. This is especially applicable for organizations who want to ensure flexible file access for all their employees. If you are planning to invest in cloud based file sharing and improve the document management system within your organization, there are certain things that you must know.

• Share files without file servers or VPNs – Most enterprises opt for cloud based file sharing or document management since it allows their employees to access important files from remote locations. They can also access these documents from mobile devices like tablets or smartphones. Apart from this, cloud based file sharing also helps replace the file servers that are placed on the different premises. This advanced feature helps cut the virtual private network costs to a great extent. However, in this system, the process of data storage becomes a little complicated.

• Document sharing is easy in the cloud – Cloud based document sharing is quite different from the conventional process of data sharing. All you need to do is share the access of those documents with the concerned team members. They will automatically get to view the documents and they can also modify the files on their own, based on their requirement. All you have to do is provide them with the due permission so that they can perform the tasks accordingly.


• File syncing to cloud acts as a strong backup solution – In the present scenario, the file syncing platforms have become a prominent solution for data storage. Employees who are working from remote locations, be it from home or be it while on the go, they must be able to access the files from different devices. No matter whether they are accessing the documents from an iPad, an Android device or a desktop, they should face no difficulties when it comes to syncing the files in the cloud.

If you are planning to shift to a cloud based document management solution and not sure whether or not it would be a relevant solution for your business, consider these factors thoroughly and take the right decision for your business.

Source: B2C